Opportunities

Event Planner – NCNM National Music Theatre Summit

POSITION: Event Planner – NCNM National Musical Theatre Summit 

START DATE: flexible

CONTRACT AMOUNT: $10,000

THE POSITION: 

Theatre Aquarius, one of Canada’s leading professional non-profit theatres, is searching for an experienced Event Planner for the NCNM National Musical Theatre Summit. 

The NCNM National Musical Theatre Summit is a conference and showcase of up-and-coming new musicals that is part of Theatre Aquarius’ National Centre for New Musicals (NCNM)

NCNM supports early-stage development of new musicals with seed funding available for composers, bookwriters, and lyricists to test ideas. The program supports projects at various stages in the continuum of development – from early-stage concepts to previously workshopped or showcased work. Guided by a distinguished Advisory Committee comprised of celebrated theatre practitioners, NCNM cultivates and strengthens new and diverse voices by ensuring that artists and creators are provided with mentorship and consultation to maximize their potential for success in the genre.

The inaugural National Musical Theatre Summit will take place from January 25-28, 2026 in Hamilton, Ontario. The summit is a gathering of art leaders in the musical theatre genre; it is both an industry conference and a showcase for the best up-and-coming new Canadian musicals from NCNM program. 

The summit includes:

– Featured Speakers   

– Seminars

– Workshops

– Q&A sessions

– Evening Showcases of new musicals

This is a contract position that is based on deliverables. The start time is flexible, and the Event Planner may work from home. They will need to make themselves available for meetings as needed and plan to be in Hamilton for the summit dates.

JOB DESCRIPTION:

• Manage event logistics (seminars, workshops, showcases and hospitality needs).
• Manage venue bookings.
• Manage budgets.
• Coordinate volunteer needs.
• Liaise with NCNM Program Manager, Advisory Committee and Theatre Aquarius Staff as needed. 
• Assist with Marketing, Communications and Promotions as needed.

REQUIRED SKILLS:

• High level of organization and attention to detail.
• Experience in event planning.
• Knowledge of musical theatre and new musical development. 
• Knowledge of Hamilton and surrounding areas.
• Strong communication skills.

APPLICATION PROCESS:

Theatre Aquarius encourages applications from: women; Indigenous people, First Nations, Métis and Inuit persons; black people; members of racialized communities; persons with disabilities; and people of diverse gender identities or expressions.

Theatre Aquarius is committed to providing an accessible, barrier-free recruitment and selection process. Please contact Kelly Straughan at kstraughan@theatreaquarius.org should you require accommodation or if you would like more information regarding our accessibility policies, plans, and programs.

Please apply with a Letter of Interest and CV by email to newmusicals@theatreaquarius.org

Applications will be accepted until May 28, 2025. We thank everyone who applies, but only candidates selected for an interview will be contacted. All applications are considered confidential. 

THE COMPANY:

As a landmark performing arts organization, Theatre Aquarius serves as a gathering place for shared cultural experiences throughout the community.  Whether for events, exhibitions or Theatre Aquarius own programming, the community comes together to celebrate, to share and to connect with one another.  Founded in 1973, Theatre Aquarius is Hamilton’s professional regional theatre creating and producing world-class theatre that entertains, challenges and educates audiences.  By offering theatre productions designed to appeal to a wide spectrum of audiences, Theatre Aquarius is able to maintain and grow a strong theatre-going community while investing in the future through the development of emerging theatre artists and the nurturing of Canadian artists and playwrights.